klaryn.ai HubSpot RevOps
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Business owner reviewing a HubSpot setup plan on a laptop
For businessFounders & ops leads

Know exactly what to build
in HubSpot
before you spend a euro on it

HubSpot is powerful, but a blank portal is a trap: the wrong tier, a tangled data model, automation nobody understands. klaryn.ai gives you a complete, plain-English plan for your business — then a build guide you can follow yourself, for a fraction of a typical agency engagement.

Start your free HubSpot discovery → See the path
$0
HubSpot discovery + ICP — no credit card, ever
$850
HubSpot blueprint vs $5,000–$15,000 typical agency planning
$2,100
Blueprint + Runbook — plan and build, one-time
0
Retainers, seats, or surprise invoices
Why businesses skip the agency

Senior HubSpot architecture.
Without the agency bill.

Same depth a senior architect would bring to a $5k–$15k planning engagement — without the workshops, the retainer, or a specialist on a day rate.

Planning
$5k–$15kFree

Skip the planning engagement

A typical HubSpot agency bills weeks of workshops before any portal is built. You get the same senior discovery depth in one sitting — and the interview itself is free.

  • No workshops billed by the week
  • Pause anytime — the session saves itself
  • Judge the thinking before you pay
Licensing
Biggest hubRight hub

Buy the HubSpot you need

The discovery works out which Hubs and tiers your business actually needs — with a first-year cost table in your currency, before you commit to anything.

  • Hubs from the interview, not a pitch
  • First-year cost in your currency
  • Nothing on the invoice you will not use
Data model
Rebuild laterRight first

Design it before go-live

A messy HubSpot CRM is far more expensive to fix than to prevent. The blueprint designs your data model, pipelines and automation on paper first.

  • Pipelines and properties decided first
  • No “we’ll figure it out in the portal”
  • Avoid a rebuild in year two
The build
Open hoursSpecified

Build it, or hand it off

The runbook is click-by-click: exact HubSpot screens and a Verify step on every action. Follow it yourself, or hand it over and know exactly what you are paying for.

  • Exact screens, not “as appropriate”
  • A Verify step before you move on
  • No open-ended hours on the build
Pricing
$4k–$15k/moOne-time

Documents, not a retainer

A $850 blueprint or a $2,100 Blueprint + Runbook is a one-time purchase — no seats, no minimum term, no surprise invoice.

  • You keep the files — not locked in our UI
  • No $4k–$15k/month retainer
  • Pay only when you want a document
Headcount
Hire a seniorGet the files

Architect-level without the hire

Pipelines, scoring, automation and a Breeze AI plan at senior depth — without a six-month hire or a consultant on a day rate for every click.

  • Senior quality lives in the documents
  • No new hire for the architecture
  • A human is optional, only if you ask
The pathFree until you want the documents

The HubSpot business workflow

Everything is written in plain English first. Each document is written from the last. You will understand every decision you are approving — then you either build it yourself or hand the runbook to a freelancer.

01
FreeDiscovery
Weeks of workshopsOne sitting

Run the free HubSpot discovery

Answer about your business, not HubSpot. One question at a time, ~40–60 exchanges. Around 60–90 minutes replaces weeks of agency workshops. Vague answers get follow-ups. Parked items come back before anything is written. No credit card — and you can pause anytime.

  • About your business, not HubSpot jargon
  • Pause anytime — the session saves itself
  • Judge the thinking before you pay

Writes the ICP. Every section traces to an answer you gave — or a labelled open item.

How discovery works
Free · the interview~40–60 exchanges
02
FreeIdeal Customer Profile
Guess who you sell toA real picture

Keep the ICP — decide with a real picture

The 14-section Ideal Customer Profile is yours either way. Green / Yellow / Red account tiers, buying triggers, explicit exclusions and an activation plan for Marketing, Sales and CS. Use it to judge whether HubSpot even fits, and who you sell to, before you spend on a portal.

  • Yours to keep, whether you buy the architecture or not
  • Buying triggers, intent signals and exclusions
  • Activation plan per team — not a slide that sits in a folder

Writes the blueprint. Lead scoring, pipeline design and nurture all read this file.

What’s in the ICP
Free · the profile14 sections, yours to keep
03
$850 one-timeBlueprint
$5k–$15k agency planThe document

Buy the HubSpot plan, not the agency

Twenty numbered sections plus appendices, written from your discovery: data model, scoring, pipelines, automation, integrations, migration, reporting, permissions, timeline and a first-year TCO table in your currency. A 100-point audit has to pass before you see it. A fraction of a typical $5,000–$15,000 HubSpot planning engagement.

  • Nothing left as “to be designed later”
  • First-year HubSpot cost in your currency
  • 100-point pre-delivery audit, including Breeze

Writes the runbook. Twelve phases execute these sections in order — nothing left as later.

What’s in the blueprint
One-time · the architecture20 sections, audit-gated
04
With BlueprintRunbook
Open-ended hoursSpecified

Build it yourself — or hand it off

The click-by-click HubSpot runbook goes to you or a freelancer: 12 phases with exact HubSpot screens, paste-ready custom code, schemas, API specs, per-phase Verify checklists, formal UAT and go-live QA. You know exactly what the build costs, because the work is specified — not billed in open-ended agency hours.

  • Exact screens, not “as appropriate”
  • Paste-ready custom code, schemas and API specs
  • Follow it yourself, or hand it to a freelancer

Ships with the blueprint. Same screens whether you click or they do.

How the runbook works
Included · the build12 phases, including the code

Discovery and the ICP are free — you can stop there. The HubSpot blueprint and runbook are one package, written from this same engagement.

Start free →
Developer timePaste, test, ship

Save 80% of the developer time
you would have paid for

If your HubSpot plan needs custom code, a custom object or a record card, a freelancer writing from a spec will bill days. The runbook already wrote those artifacts — using your real property names, not placeholders. You do not hire a specialist to interpret a document.

You, or the freelancer, paste into the sandbox and test. That is the 20% you actually pay for. The click-by-click HubSpot work you can do yourself; the custom pieces no longer start from a blank file.

Already written
0%

Custom code, schemas, payloads and UI cards — this client’s property names, not a spec.

Paste & test
0%

Sandbox confirmation. That’s the work that remains.

The old way

Pay someone to write

A custom-coded action is a day. An app card is several. You brief a freelancer from a spec and wait.

The 80%

Already in the runbook

Complete code, schemas, payloads and card projects — your property names already in them.

The 20%

Paste and test

Hand the runbook over. They paste, tick Verify, and ship. The writing is already done.

What the runbook emits Four artifacts. None of them a spec.

01 Custom-coded workflows
A specPaste-ready

Paste-ready custom code

  • Finished Node or Python — not a spec, not a TODO
  • This client’s property names already in it
  • n8n / Make fallback if the tier can’t run code
02 Objects & APIs
A whiteboardJSON

Copy-ready schemas

  • Object schema ready to create
  • Associations and labels already named
  • Batch payloads + private-app scopes
03 Custom record cards
A paragraphUpload

Upload-ready UI cards

  • Project already scaffolded
  • React card + serverless included
  • Empty and error states already handled
04 The 20%

Paste, confirm, ship

Every phase ends with a Verify checklist and Given / When / Then cases. The developer confirms in sandbox — that’s the work that remains.

How the runbook ships the artifacts

The documentsOne engagement, three files

Read the documents before you pay for one

Same Ironwood Field Services engagement. Open any file. Switch inside the reader to follow how the ICP writes the blueprint, and the blueprint writes the runbook.

Note One Ironwood Field Services engagement, unedited. Open any file — switch inside the reader to follow ICP → blueprint → runbook. Discovery and the ICP are free; the blueprint and runbook are one package.

TrustYour business data stays yours

Client-side encryption. EU hosting. No training on your data.

Your project is encrypted in your browser with AES-256 — the password never leaves your device, so we cannot open it. Everything is hosted in Germany under GDPR.

  • Per-project client-side AES-256 encryption
  • Hosted in Germany, GDPR-compliant
  • Your answers are never used to train AI models
  • Free means free: no credit card until you order a document

Not sure yet?

Run the HubSpot discovery. Keep the ICP. Decide about the rest later — your session saves itself.

Start free HubSpot discovery →
SharingInvite, don’t attach

Share the plan with your implementer, not your inbox.

Invite a teammate or freelancer into the encrypted project as Viewer (read only) or Editor (can generate and edit). They open the blueprint and runbook in the workspace. Pipeline names, revenue figures and ICP notes never leave as a download, an email attachment, or a file you then forward.

  • Invite by email — Viewer or Editor
  • Blueprint and runbook stay inside the encrypted project
  • The encryption password is never emailed
  • Remove someone and they lose access
HubSpot RevOpsHuman architect, when you want one

Book our HubSpot RevOps service

The documents are built so you can plan and build without us. When you want a senior architect in the room — with your stakeholders, on the build, or as ongoing HubSpot ownership — book a scoping call. Quoted per engagement, no retainer to start.

  • Guided HubSpot discovery with your leadership in the room
  • Implementation oversight against the runbook’s Verify checklists
  • Portal rescue for a HubSpot CRM that is already tangled
  • Fractional HubSpot RevOps — pipelines, reporting, quarterly audits
See how engagements work
Scoping call

Request a time

About 20 minutes. We reply within one business day with slots — no credit card, no sales deck.

We only use this to reply about the engagement. Privacy Policy

Start with a free HubSpot discovery.
Keep the ICP either way.

The AI-led HubSpot discovery interview and your Ideal Customer Profile are free — no credit card, no sales call. Pay only if you want the HubSpot blueprint, or Blueprint + Runbook together. The runbook is not sold on its own.

Free HubSpot discovery & ICP Fixed one-time pricing EU hosting, client-side encryption
Open the workspace → See pricing